Practical information

Invitations

The Lennart Meri Conference is an invitation only event due to the limited capacity of the venue. The invitation is personal and non-transferable, it will be sent by email and participants must register though our registration system. Please note that you will not be automatically registered to the conference. Please register at your earliest convenience as seats are limited. When reaching our participants’ limit, the registration will be closed and interested persons can be added to the waiting list, and the organisers will inform you if there will be any vacancies due to cancellations. Should you have any questions, please contact the organisers lmc@icds.ee

How to get here

Estonia is accessible by plane, train, bus and ferry. Tallinn airport is located only 4 km from the city centre and is well served by public transportation and taxi services. The bus station, train station and harbour are all situated in the city centre. The Port of Tallinn connects Tallinn to Finland and Sweden by the ferry.

More information about Estonia and about Tallinn.

Travel arrangements and accommodation

For speakers, we cover the cost of flight, boat or coach tickets to and from Tallinn (in economy), local transfers in Tallinn and accommodation during the conference. We do not cover costs for local transfers or parking in country of residence. If a speaker fails to attend the conference for personal reasons, we reserve the right to request a refund of at least 50% of the flight costs.

Participants are expected to cover their own travel and accommodation costs. For booking accommodation at the conference hotel please use the information provided in your invitation. If needed, we will organise a transfer for you from the airport/harbour/coach station to the conference venue up to one day pre- and post-conference. For this please inform the organisers lmc@icds.ee

Accessibility

We strive to host an inclusive, accessible event that enable all individuals, including individuals with disabilities, to engage fully. For inquiries about accessibility, please contact us lmc@icds.ee

Registration desk

The registration desk opens at 1 PM on Thursday. We kindly ask you to collect your badge at your earliest convenience to avoid queuing. Please bring identification when collecting your badge. Our colleagues at the registration desk will be at your disposal from early morning to late evening during the conference and will be happy to help you with any questions or inquiries you might have.

Proceedings

The conference language is English. The main panels will be streamed. Breakout panels are conducted under the Chatham House Rule: neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed. We ask you to respect this approach during and after the conference. It is in our common interest to facilitate a trusted environment for the open and candid exchange of opinions.

Social media

During the conference, the ICDS will extensively use social media channels, we encourage our guests to do the same (Facebook @ICDS.Tallinn and Twitter @ICDS_Tallinn). Please remember, however, that break-out sessions are conducted under the Chatham House Rule.

Security

We will issue you a conference badge at the registration desk and ask that you wear this at all times. Please note that this badge is not transferable. We also ask for your patience and understanding if you are subjected to a security check upon your arrival at conference. In case of an emergency, please inform the nearest conference team member.

Side events transportation

Presidential dinner, which will take place on Thursday evening, is by separate invitation only. We will arrange bus transport from the conference venue to the respective venue.

We will also arrange bus transportation for the optional tours on Friday afternoon.

Timezone, money & banks

In May, Estonia uses Eastern European Summer, which is three hours ahead of UTC.

Estonia uses the Euro (EUR), the single European currency. ATMs can be found all around Tallinn. Almost all businesses accept bank cards (even for the smallest payments). Local people carry very little cash.